Covid 19 policies & rescheduling your wedding
2020 Wedding Couples:
I want you to be aware of my availability before starting the process of rescheduling your wedding date. To make things easy I have created this guide including steps to rescheduling, my availability calendar for 2021, my rescheduling policy, new studio policies and links to wedding blogs providing advice to couples during this time.
Contact your venue
You deserve to have your wedding day! Postpone your wedding date, do not cancel it. Contact your venue first and ask for dates they have available in 2021. Venues typically only book 1 wedding a day so it is important that they are consulted with first about a date change.
Contact your vendors
Reach out to all your vendors and let them know the date options your venue provided. Ideally everyone should be available for at least one of those dates. Remember each vendor is a small business so each will have their own rescheduling policies.
Contact your guests
Send an "unsave the date" to your guests.
Follow-up with a new save the date 12 weeks before your new date.
Send an official invitation 8 weeks before your date. Yay!
Send these digitally (free and eco-friendly) or via mail.
We are in this together
= Not Available
= Soft Hold
Plan your new date around a day I have available. If you choose a date I am not available then I will hire an associate photographer of equal skill and talent to photograph your wedding day. If an associate shoots in my place all editing and final gallery delivery is still done by me.
There is no rescheduling fee for clients affected by COVID19 who are rescheduling within a year of your original wedding date. You will need to sign an updated contract.
Your original retainer payment and any payments made are applied to your new wedding date.
Your payment due dates will remain on the same schedule outlined in your original contract, but shifted to the new wedding date = final payment is due 30 days before your new wedding date.
You can put a soft hold on a 2021 date if you are unsure about rescheduling at this time. If someone else chooses that soft hold date you will be notified and will then have 72 hours to decide if you want to move forward with officially rescheduling or the date will be released to the other couple.
You will need to sign a waiver prior to entering the studio. The waiver outlines the sick policy, cleaning policy, rescheduling policy and what I am doing to keep you safe!
wash your hands
You will need to wash your hands in the bathroom as soon as you walk into the studio. Scrubba dub.
To keep fresh air circulating I will have a window open and an air purifier running
You are not required to wear a mask during your session but I will be wearing a mask at all times..
I kindly ask that you keep your distance from me. In different circumstances hugs and handshakes would be welcomed but right now the rule is 6ft.
When leaving the studio you will need to wash your hands again or use the hand sanitizer station.
All surfaces in the studio and will be wiped down and disinfected between each session/meeting.. This includes any sets or props used or album samples touched.
Sessions and/or meetings will have an adequate amount of time between them to allow for cleaning and sanitizing.
You will need to sign a waiver prior to your session. The waiver outlines the sick policy, rescheduling policy and what I am doing to keep you safe!
For the foreseeable future, I will be wearing a mask your entire session, you are not required to wear one outdoors.
I kindly ask that you keep your distance from me. In different circumstances hugs and handshakes would be welcomed but right now the rule is 6ft apart.
Most outdoor locations require a permit application and/or fee or permission from the property owner, you are responsible for ensuring we can shoot at the outdoor location you choose.
Outdoor Session Policies:
Wedding Blogs you may find helpful:
We are thinking about holding a small ceremony/elopement and moving our celebration to a later date. Would you be able to take photos for both?I LOVE intimate ceremonies and elopements! Now, a lot of this will depend on what the regulations are for the date you are looking to hold your intimate ceremony. Send me an email with your thoughts and we can talk through options! I want to do everything I can to safely capture your special moments!
Do I need to include you in the gathering limit?My understanding is that, yes, vendors need to be included in the gathering limits set by state and local officials, especially those vendors who are present within the room/area at any given time. If you have questions about this, I would recommend double checking the state/local guidelines where your venue is located.
What do we do next?If you have questions, please don't hesitate to reach out! We are in this together and I want to do everything I can to help throughout this time. If you have potential dates that you want to double check, policy questions, or anything, send me an email! Hello@KatherineElizabethPhotography.com